General Meeting (GM 1 - 17)

Week 1 – GM 1 ( first group meeting)
Date: Fri. (13/05/11); Time: 2.30pm; Venue: BM 0-011
Present:  Hossein, Camelia, Teh, Samuela
Agenda:            

1. To give out handout (softcopy and hard copy to members)
2. To appoint company secretary
3. To allocate tasks for preparation of company profile
4. To obtain phone  and e-mail contacts from members
5. Allocated tasks to be send by e-mail

Week 2 – GM 2; Date: Wed (18/05/11); Time: 9.30 – 10pm; Venue: BN (lvl 2)
Present: Hossein, Teh, Camelia, Sam
Main Agenda:    - To compile all the work allocations which was e-mailed earlier
The compilation will be done by Camelia
Final checking is done before we allocate parts in the presentation
At 2.30 pm we meet outside EAC room to rehearsal the actual presentation
From 3.00 – 6pm, we have our first Client-Consultant meeting (CCM1) to present our company profile to our client Innovatif Bijak Sdn Bhd represented by Ir. Zakaria

Week 3 – GM3; Date: Mon (23/05/11); Time: 9.45am; Venue: BN (lvl 2)

Present:  Teh, Camelia, Sam

Apology: Hossein (sick)

Agenda:  

1. To compile the work allocations that was assigned through e-mail
2. After compiling by Camellia, we then checked the presentation to see if there is any change needed
3. Not all the work was submitted so the work was not complete
4. A next meeting (GM4) was decided for Wed (9.30am), (25/05/11)

Week 3 - GM4; Date: Wed (25/05/11); Time: 9.30 am: Venue: BN (lvl 2)

Present: Teh, Hossein, Camelia, Sam

Agenda: 

1. To complete the compiling work left off from Monday
2. To obtain the remaining task allocation for the amendment
3. To welcome our new group member who has been assigned as head of geotechnical department Mohamad Suffi Bin Mohamad Muslih (CE082514)
4. To give out Integrated Design handout – soft copy and hard copy to Suffi
5. To allocate task for the company profile presentation – resume, scope services, range of expertise, organization chart, past projects etc.
6. Recompile and insert the geotechnical section in our company profile.
7. To break for lunch and reconvene at 2.30pm for allocation of presentation part and rehearsal our part in CCM2 meeting at 3pm
8. Met again at 2.30 pm as discussed

Week 3 – GM5; Date: Fri (27/05/11); Time: 9.00am; Venue: BN (lvl 2)

Present: Camelia, Hossein, Sam

Apologies: Teh (sick), Suffi (sick)

Agenda: 

1. Compiling the company profile
2. Finalise draft for submission
3.   Layout for Acc building, M & H Building, Multi- storey carpark

Week 4 – GM6, Date: Mon (30/5/11), Time: 11.30 am – 1.30 pm

Present: all

Agenda: 

• layout of building to be determined by Suffi (not finished) to be deferred        to 4.30pm

Week 4- GM7, Date: Mon (30/5/11); Time: 4.30 pm

Present: Camelia, Suffi, Sam

Agenda: 

• To continue from the meeting in the morning, layout plan is to be determined by Geotech and Road and Transport  and Environmental Head

Week 4 - GM8; Date: Tues(31/5/11); Time: 4.30 pm

Present: Suffi, Camelia, Sam

Apologies: Chin Hooi, Hossein

Agenda: 

• To draft out the layout plan of the building, to determine cut and fill, cost, time, technical feasibility, environmental sustainability, mostly geotech, traffic and environment

Week 4 – GM10; Date: Fri (3/6/11); Time: 9.00pm

Present: All

Agenda:   Discuss about Preliminary Report presentation -

• Propose layout at least two options including: Mostly Week 5 Work schedule

Week 5 – GM11; Date: Mon (6/6/11); Time: 11.30am

Present: All

Agenda:

•   Discuss about Preliminary Report presentation – Each department head are to look at the task allocation as described in the work schedule for week 5 and prepare for the CCM3 which is scheduled for Wed afternoon (3 - 6pm)

Week 5 – GM12; Date: Wed (8/6/11); Time: 9.30 – 11.30 am

Present: All

Agenda: As for GM 11 –

•  To finalise our parts for the CCM3 which is scheduled for the afternoon Each member are to prepare their individual slides and the compile at 2.00pm before presentation at 3.00 pm. Most of the  work are outlined in the work scheduled for week 5.

Challenges faced being faced so far:

•   Integrated design itself is challenging since most of the work are integrated and are dependent on each other. For example, the road and transport department is not able to prepare a layout before the layout for the buildings are determined by the geotechnical section. Likewise the water and sewerage department is not able to proceed with the layout unless the road and building layout are first determined. So all the work are integrated which means that the start of a particular work schedule may depend entirely on the completion of the other and so forth.

Week 6: GM13; Date: Mon (13/05/11); Time: 11.30 – 1.30 pm

Present: All

Agenda: 

• Discuss  about the minutes from CCM3 – and note the amendments that is required before preparing for CCM4 which is scheduled for Week 7, Wed (22/06/11)

Week 6: GM14; Date: Wed (15/05/11); Time:  (9.00 – 11 am)

Present: All

Agenda: 

• As for GM13 – and start preparing on individual task for CCM4 which covers mainly on the work schedule for Week 6 and Week 7. Each member are reminded to follow the work schedule closely so that they are familiar with their work task for a given week. It must also be noted that in integrated design, work schedule for a week must be finished in time so that the work schedule for the next week is not delayed into the following week.

Week 6: Date: Wed (15/05/11); Time: (2.00 -4.00pm)

Talk: Attended by Civil and Electrical Eng. Dept. students

Title: Transmission Lines for TNB by Datuk Prof. Ir. Romelli

Present: All

Week 6: GM 15; Date: Fri (17/05/11); Time: (9.30 – 11am)

Present: All

Agenda: 

• Standard Drawing, Water pond, STP, Silt Trap, Detention pond, Suction Tank, Evaluation tank, guidelines for water supply, water supply layout to wait for the completion of layout of roads, Malaysian Sewerage Industry guidelines Volume III, IV, V

Week 7: GM 16; Date: Mon (20/6/11); Time: (11.30 -1.30 pm)

Present: All

Agenda: 

• Qpeak, Minor and major system, Tapping point, distribution cost, existing manhole, nearest STP, costing

Week 7: GM 17; Date: Wed (22/06/11); Time: (9.30 am – 12.00 pm)

Present: All

Agenda: 

• MPSJ – Subang Jaya, MSMA manual – Malaysia’s Standard guideline and design criterior for water, drainage, storm water etc.