General Meeting (23 - 28)

Week 9: GM23; Date: Wed (06/07/11); Time: (9.00 – 12.00 pm);Venue: BN Lvl 2


Present: All
Agenda: Slopes analysis, platform and excavation cost. Our geotech consultant seems to be having problems in the preparation of platform and slopes but with proper coaching from Abbas from Cyrus consultants he should be able to tackle this problem with ease. Once we establish an appropriate platform and identifying the slopes then we can confirm a preferable layout with regards to our four criteria of considerations for conceptual design namely: Cost, Time, Technical Feasibility and Sustainability. With minimum cost, time and sound consideration for technical feasibility and sustainability then we should confirm the layout that we should adopt for this project.


Week 9: GM 24; Date: Fri (08/07/11); Time: (9.00 – 12.00 am); Venue: BN Lvl 2
Present: All
Agenda: Changes to be made for Water and Road layout. All these changes must be indicated to Suffi so that he can prepare a new platform and calculate the necessary slopes and indicate this slopes on the drawing. For Road layout, the respective lengths are:
Layout 1 = 1237.1593m
Layout 2 = 1440.5889m

Week 10: GM 25; Date: Mon (11/07/11); Time: 11.30 – 1.30 pm; Venue: BN Lvl 2
Present: All
Agenda: To check if our Geotech consultant has completed the required work on platform and slopes. Unfortunately he hasn’t and as project manager, I have to make arrangement with Abbas to meet with Suffi and to discuss the area of weaknesses being encountered by Suffi. An arrangement can be made for them to meet tomorrow (12/07/11), at COE food court before the CCM7 which is scheduled for Wednesday (13/07/11).


Week 10: GM26; Date: Wed (13/07/11); Time: (9.00 – 1.30 pm); Venue: BN Lvl 2
Present: All
Agenda: To show Ir. Zakaria our progress of work on platform and slopes for the two proposed layout.
As it happened, Suffi arrived about 12.00 pm and we had consultation with Ir. Zakaria suggested that there is still more work required in this task especially in the clear indication of slopes. This must be carried out immediately before 3.00 pm where CCM 7 will proceed before we compile our preliminary report together with the preliminary presentation.


Week 10: GM 27; Date: Fri (15/07/11);Time: (9.30 am–2.00pm) Venue: BM level 1
Present: All
Agenda: To compile the preliminary report from each department and to submit by the end of the day.
Each department head submit to the project manager and the PM will compile all these report and submit to Ir. Zakaria’s office by 5 pm.


Week 11: GM 28; Date: Wed (20/07/11);Time: (9.30am – 1.30pm); Venue: BN lvl 2
Present: All
Agenda: Having submitted the preliminary report for our group, we have unfinished tasks to perform namely, detailed design, costing, boq, tender contract documents, specifications, drawings, etc.
Prepare for CCM 8 which is scheduled for the afternoon from 3.00 -6.00 pm, Wed (20/07/11)

Client Consultant Meeting (CCM 8)

Week 9 – CCM8: Date: Wed (20/07/11); Time: 3-5.00 pm; Venue: EAC Rm (BN lvl2)

Present:  Client (Innovatif Bijak Sdn Bhd) – Ir. Zakaria; 4 members of SLEC and 2 members of Cyrus companies.

Agenda:  - Presentation of company profile (amended)

SLEC company  (group 2) presents first

Cyrus company (group 3) presents second

Minutes:   -

Areas of weakness were outlined by Ir. Zakaria for both groups

• Minutes were all noted down by Head Department of Water and Sewerage, Ir. Teh Chin Hooi.
• The main areas to discuss about the long-life learning and sustainability of project.
• Changes for preliminary report submit on this week.

PM:

1. In the matrix table, only show sustainablity(remove life-long learning), modify into technical feasibility
2. Add in structural cost and valve cost.
3. Show Spefication of contract in preliminary report, bill of quantity and mention the type of contract

Structural

1. Rearrange lifelong learning according to the sequence of importance.

Water & Drainage

1. Present valve and manhole in next CCM
2. Modify the Lifelong learning
3. Location of suction tank to be confirm.

Highway & Environmental

1. Calculate traffic to determine 1 lane or 2 lane.
2. Usually when come in is 1 lane but go out is 2 lane.
3. Show Stop or Berhenti?
4. Road for STP should be 1 lane
5. Present Environmental Management Plan (EMP) in next ccm.

Geotechnical

1. ABSENT.

General comment in Cyrus Companies.

1. Use term of Shallow Foundation and Deep Foundation.
2. Usage of drill pile and micro-pile.

Client Consultant Meeting (CCM 7)

Week 10 – CCM7: Date: Wed (13/07/11); Time: 3-6.00 pm; Venue: EAC Rm (BN lvl2)

Present:  Client (Innovatif Bijak Sdn Bhd) – Ir. Zakaria; all members of SLEC and Cyrus companies.

Agenda:  - Presentation of company profile (amended)

Cyrus company (group 3) presents first

SLEC company  (group 2) presents second

Minutes:   -

Areas of weakness were outlined by Ir. Zakaria for both groups

• Minutes were all noted down by Head Department of Water and Sewerage, Ir. Teh Chin Hooi.
• The main areas to decide the main layout.
• Discussion and compared on both layout.
• Submission of preliminary report on this week.

PM:

1. Lifelong learning
2. Report of sustainability
3. Choose Layout 1
4. Matrix Table
5. DOB cost

Structural

1. No Task
2. Present Sustainability and Lifelong learning next presentation.

Water & Drainage

1. Drawing not compile with the others

Highway & Environmental

1. Sustainability and Lifelong Learning in next Presentation

Geotechnical

1. There are 4 types of soil, determine it. (For example: USM etc.)
2. Check the flood level with drainage department.
3. Work on Foundation.

Client Consultant Meeting (CCM 6)

Week 9 – CCM6: Date: Wed (6/07/11); Time: 3-6.00 pm; Venue: EAC Rm (BN lvl2)

Present:  Client (Innovatif Bijak Sdn Bhd) – Ir. Zakaria; all members of SLEC and Cyrus companies.

Agenda:  - Presentation of company profile (amended)

SLEC company  (group 2) presents first

Cyrus company (group 3) presents second

Minutes:   -

Areas of weakness were outlined by Ir. Zakaria for both groups

• Minutes were all noted down by Head Department of Water and Sewerage, Ir. Teh Chin Hooi.
• The main areas to decide the main layout.
• Discussion and compared on both layout.
• Submission of preliminary report on next week.
• A GM 24 has to called on Friday morning  at 9 am to discuss these important issues. 

PM:

1. Lifelong learning
2. Report of sustainability
3. Comparison of 2 proposed layout
4. Gantt chart
5. DOB cost

Structural

1. Give service loading to geotechnical department
2. Sustainability service

Water & Drainage

1. Behind schedule
2. Work on the Local authority
3. Head lost and final discharge
4. When stiff the pipe is above the ground

Highway & Environmental

1. Change of road to access road
2. Cut & Fill on road

Geotechnical

1. Layout 1 and layout 2 cut and field cross section
2. Check the slope of each side

General comment in Cyrus Companies.

1. Lifelong learning
2. Report of sustainability

General Meeting (18 - 22)

Week 7: GM18; Date: Fri (24/06/11); Time: (9.30 – 12.00pm); Venue: BN lvl 2

Present: All

Agenda: To discuss the minutes that was recorded from CCM4 – Each department head are to take note of the area of weaknesses from CCM4 and try to make amendments for CCM5 in Week 8. Try to complete the work on the finalized layout of the buildings.

Week 8: GM19; Date: Mon (27/06/11); Time: (11.00 – 1.30pm); Venue: BN lvl 2

Present: All

Agenda: Same as the agenda for Week 7. Amendments for each department are the responsibility of each department head.

Week 8: GM20; Date: Wed (29/06/11); Time: (9.00 – 12.00pm)

Comment: Unfortunately, our venue for meeting was taken but we were all encouraged to continue with our 

respective work privately and convene at 2.00pm at BN lvl 2 to compile our presentation for CCM5.

Week 8: GM 21; Date: Fri (01/07/11); Venue: BN lvl 2

Comment: Since most of the members were busy with the submission of first draft thesis, I have allowed the to do so I have to prepare the letter for Pengarah JPS WPKL which stands for Jabatan Pengairan Dan Saliran Wilayah Persekutuan Kuala Lumpur.

The letter was the taken to the Civil Engineering Dept clerk to prepare the letterhead the handed over to Ir. Zakaria to sign and the letter to be collected on Mon (03/07/11)

Week 9: GM22; Date: Mon (03/07/11); Time: (11.00 – 1.30 pm); Venue: BN lvl 2

Present: All

Main Agenda: proposed layouts, platform and slopes, excavation costs, CCM6 presentation, BOQ, Tender documents, collection of letter, progress of project, works remaining to be done, next GM etc.

Client Consultant Meeting (CCM 5)

CCM 5 Minutes  Date: 29/06/11; Venue: EAC Rm, BN level 2; Time: 3.00 – 6.00pm

Present: Client :  Innovatif Bijak Sdn Bhd; Rep.: Ir. Zakaria

               Consultants:  Cyrus Eng. Consultants  - All present

                                     SL Eng. Consultants -  Ir. Sam, Ir. Hossein, Ir. Camelia

                                        Apologies: Ir. Teh Chin Hooi, Ir. Suffi

Agenda: The two consultant groups, Cyrus and SL Eng. Consultants are to present their progress for Week 8 for CCM5.

Progress of CCM5:
Cyrus Eng consultants presented first: Their main area for presentation was on layout of the buildings with much focus on creating a platform and slopes.
SL Eng consultants presented second: The main area for presentation is supposed to be focused on platform and slopes, but due to the absent of Ir. Suffi and Ir. Teh Chin Hooi, the presentation was not able to proceed due to lack of information available. Hopefully, this can be done with the presence of the Head for Geotechnical Engineering, Ir. Suffi.

Minutes:

The Client Ir. Zakaria was interested only in one particular area and that is the slide indicating  proposal for the two layouts where the platform and slopes are to be clearly indicated for the two layouts.  This was not possible since our head for geotechnical section has sent his apologies due to illness.

Geotechnical Section: Due to the unavailability of Ir. Suffi for CCM5, the following comments must be taken into consideration so that we are able to proceed with our detailed design, BOQ and then proceed to Contract Tender Documents, compiling and submission of reports.

Areas to focus on for Week 9:

1. Preparation for the overall proposed layouts with the platform and slope clearly indicated.
2. Tabled calculations for the cut and fill volumes
3. Total volumes of cut and fill in (m³)
4. Excavations cost for the two layouts
5. Compare the cost for the each excavations
6. Choose your layout from these two costs.
7. Road and Transport section to proceed with the layout and design details.
8. Water Engineering section to proceed with layout and details design.
9. Structure section to proceed with the detail designs.
10. Each department are prepare BOQ for materials to be used.
11. BOQ of each section to be submitted to management section for calculation of the total cost for the project.
12. From these total cost of project, a Contract Tender Documents is to be prepared and a Tender advertisement is to be published for Contractors to apply for the contract to the project.